Annual filing
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Every society files with its province’s registry once a year. What the filing asks, when it is due, and the walk through it, province by province.
Quebec’s annual updating declaration
Quebec keeps its own register, and its own tax office. The register’s filing is the annual updating declaration. It goes to the Registraire des entreprises. It says the facts in the enterprise register are right, or what must change. A change is declared within 30 days of the change.
For a legal person that files its Quebec tax return, the filing period is the six months after its tax year ends. Where the register’s facts are right, the declaration can ride on the return itself. In other cases, the period is May 15 to November 15.
The duty starts the year after the first registration. The yearly fee for a non-profit legal person is $41 (2026). Miss two years in a row, and the registrar may cancel the registration. For a Quebec legal person, that means it is dissolved.
Check the facts the register holds
The declaration speaks about the register, not the books: the legal person’s name, its head office, its directors as they stand on the People page, and the rest of what the enterprise register holds.
Check those facts first: a director who left in March and still stands in the register is an error the declaration would repeat. A change is declared within 30 days of the change, in a current updating declaration. The annual declaration is the year’s own confirmation.
(Done on the People page.)
File the declaration with the Registraire
Filing happens with the Registraire, not in this app. It is filed through the Registraire des entreprises’ online services, in Mon bureau. The period comes first. For a legal person filing its Quebec return, the period is the six months after its taxation year ends.
Where the register’s information is correct, the declaration can ride on the return itself, at line 39 of the CO-17 family. In other cases the period is May 15 to November 15. The duty begins the year after the first registration.
The annual registration fee for a non-profit legal person is $41 (2026). The declaration, filed in its period, is free. Two missed years in a row and the registrar may cancel the registration — and a cancelled Quebec legal person is dissolved. Keep the confirmation the Registraire gives.
(Done on the by hand page.)
Record the filing in the books
Record the filing in the society’s governance records: a record of kind Filing, saying the Quebec annual updating declaration for the year was filed with the Registraire des entreprises. Add the day it was filed and the confirmation the Registraire handed back.
(Done on the Governance page.)