Annual filing
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Every society files with its province’s registry once a year. What the filing asks, when it is due, and the walk through it, province by province.
The Nunavut annual filing
The filing the Registrar of Societies asks for each year is the financial statement the members saw at the annual general meeting, with a list of the directors. Its clock runs from the meeting, not the year end: both are due within 14 days after the meeting.
They go in each year, changed or not, and whether or not the society took in any money. File them through Legal Registries — Department of Justice. There is no fee to file these documents with Legal Registries. The territory has no sales tax of its own. The sales tax here is the GST, in the federal layer.
Confirm the annual general meeting happened
This filing’s clock runs from the meeting, not the year end. The financial statement and the list of directors stand due with the Registrar of Societies within fourteen days after the annual general meeting. The statement the meeting saw is the statement that gets filed.
(Done on the Governance page.)
Prepare the statement and the directors list
The filing carries the society as the books hold it. The financial statement is the one the meeting was shown. It holds a balance sheet and the receipts and disbursements since incorporation or the last statement. It holds any further information the by-laws require.
The auditor signs it, or two directors sign where there is no auditor. The list names the directors as they stand on the People page, with their addresses and occupations.
(Done on the People page.)
Send the filing to Legal Registries
Filing happens with the Registrar, not in this app. It is filed through Legal Registries — Department of Justice, Department of Justice, Government of Nunavut. The statement and the list go in each year, whether or not anything changed and whether or not the society had income.
There is no fee to file these documents with Legal Registries. Keep the copy or confirmation the registry hands back.
(Done on the by hand page.)
Record the filing in the books
Record the filing in the society’s governance records: a record of kind Filing, saying the Nunavut annual filing for the year — the financial statement and the list of directors — was filed with the Registrar. Add the day it was filed and the confirmation the registry handed back.
(Done on the Governance page.)