Annual filing
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Every society files with its province’s registry once a year. What the filing asks, when it is due, and the walk through it, province by province.
The annual report
The annual report is the registry’s filing, and it follows the meeting. The members meet, hear the year’s figures and hold their elections. Inside 30 days of that meeting, the report goes to BC Registries through Societies Online.
It carries the society’s name, its directors as they stand and the date of the meeting. It is a short filing with a hard window. The Close the year task holds the meeting.
Confirm the annual meeting was held
The report follows the meeting. The members met, heard the year’s statements and held their elections — and the meeting stands recorded: its date on the year’s close, or its record among the governance records. The annual report tells the registry that this meeting happened.
A report filed for a meeting that never stood recorded is a story the books cannot back. If the meeting has not happened yet, this walk waits: hold it first, with the Close the year task.
(Done on the Governance page.)
Prepare the report from the books’ facts
The report carries the society as the books hold it: its legal name, its directors as they stand on the People page, and the meeting’s date.
Check those facts first: a director who left in March and still stands on the People page is an error the registry will keep. The report is the registry’s form. The app’s part here is small: its facts stand true in the books as the society keeps them.
(Done on the People page.)
Send the report to BC Registries
Filing happens at BC Registries, not in this app. It is done in Societies Online, the registry’s own service: sign in, open the annual report and file it with the facts the last step read. The law sets the window: the report is filed within 30 days after the annual meeting.
The passage stands in Legal, in the BC Societies Act’s own words. Hold on to the confirmation the registry gives — the next step records it. This step is done in the world.
(Done on the by hand page.)
Record the filing in the books
Write the filing into the society’s governance records: a record of kind Filing, saying the annual report for the year was filed, with the day and the confirmation the registry gave, in the confirmation field. Next year’s treasurer will find the proof here, not in a predecessor’s inbox.
The record stands beside the meeting’s record, and the pair is the year’s registry story, whole.
(Done on the Governance page.)