Annual filing
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Every society files with its province’s registry once a year. What the filing asks, when it is due, and the walk through it, province by province.
The Northwest Territories annual filing
The filing the Registrar of Societies asks for each year is the financial statement the members saw at the annual general meeting, with a list of the directors. Its clock runs from the meeting, not the year end: both are due within 14 days after the meeting.
They go in each year, changed or not, and whether or not the society took in any money. File them through Corporate Registries — Department of Justice, in person or by mail. The Fees Regulations set no fee for this filing. The territory has no sales tax of its own. The sales tax here is the GST, in the federal layer.
Confirm the annual general meeting happened
The filing’s clock runs from the meeting, not from the year end. The financial statement and the list of directors stand due with the Registrar of Societies within fourteen days after the annual general meeting. The statement the meeting saw is the statement that gets filed.
(Done on the Governance page.)
Prepare the statement and the directors list
The filing carries the society as the books hold it. The financial statement is the audited statement where the society has one audited; otherwise it is a balance sheet and an income statement originally signed by two directors or authorized officers.
The list names the directors as they stand on the People page, with their addresses and occupations, originally signed by one director or authorized officer.
(Done on the People page.)
Send the filing to Corporate Registries
Filing happens with the Registrar, not in this app. It is filed through Corporate Registries — Department of Justice, in person or by mail to Corporate Registries, Legal Registries, Department of Justice, 1st Floor Stuart M. Hodgson Building, 5009 49th Street, PO Box 1320, Yellowknife NT X1A 2L9.
The statement and the list go in each year, whether or not anything changed and whether or not the society had income. Keep the confirmation the registry hands back.
(Done on the by hand page.)
Record the filing in the books
Record the filing in the society’s governance records: a record of kind Filing, saying the Northwest Territories annual filing for the year — the financial statement and the list of directors — was filed with the Registrar. Add the day it was filed and the confirmation the registry handed back.
(Done on the Governance page.)