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Keep the records
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Quebec stands fully covered: its own filings and guidance stand in the books beside the federal ones.
Keep the society’s records whole and findable, for as long as the law asks, and let the people entitled to see them see them.
The books stand at the head office in Québec: a copy of the constituting act and the by-laws, the receipts and disbursements, the financial transactions, the credits and liabilities, and the minutes of the members’ and the directors’ meetings. Every year a list of the duly qualified members is prepared, and each member may take communication of it. Binds: Quebec legal persons without share capital (Companies Act, CQLR c. C-38, Part III, carrying Part I’s books sections with it under s. 224).
The law’s own words
“a copy of the constituting act and of the by-laws of the company”
Companies Act (Quebec), s. 104 · Read it at LégisQuébec · Verified 2026-11-09
“its receipts and disbursements and the matters to which each of them relates”
Companies Act (Quebec), s. 107 · Read it at LégisQuébec · Verified 2026-11-09
“the minutes of the meetings of its shareholders and of its directors and of the votes taken at such meetings”
Companies Act (Quebec), s. 107 · Read it at LégisQuébec · Verified 2026-11-09
“The books and registers mentioned in sections 104 and 105 shall, during reasonable business hours of every day, except Sundays and holidays, be kept open at the head office or chief place of business of the company, for the inspection of holders of preferred or common shares and creditors of the company, and their representatives, and of any judgment creditor of a shareholder; and every such shareholder, creditor or representative may make extracts therefrom.”
Companies Act (Quebec), s. 106 · Read it at LégisQuébec · Verified 2026-11-10
“A resolution in writing, signed by all the directors entitled to vote on that resolution at a meeting of the board of directors, is as valid as if it had been passed at a meeting. A copy of every resolution shall be kept with the minutes of the proceedings of the board of directors.”
Companies Act (Quebec), s. 89.3 · Read it at LégisQuébec · Verified 2026-11-10
“Resolutions in writing signed by all the persons qualified to vote at a meeting are as valid as if passed at a meeting of the board of directors, at a general meeting or at a meeting of any other organ. A copy of the resolutions is kept with the minutes of proceedings or the equivalent.”
Act respecting the Civil Code of Québec (S.Q. 1991, c. 64) — Civil Code of Québec, art. 354 · Read it at LégisQuébec · Verified 2026-11-10
“Every year a list shall be prepared of the duly qualified members of the legal person, and each of them shall be entitled to take communication thereof.”
Companies Act (Quebec), s. 223 · Read it at LégisQuébec · Verified 2026-11-09
“Il doit être préparé annuellement une liste des membres de la personne morale et chacun d’eux a droit d’en prendre connaissance.”
Loi sur les compagnies (Companies Act) (Québec), art. 223 · Read it at LégisQuébec · Verified 2026-11-09
Companies Act (Quebec), section 106
“The books and registers mentioned in sections 104 and 105 shall, during reasonable business hours of every day, except Sundays and holidays, be kept open at the head office or chief place of business of the company, for the inspection of holders of preferred or common shares and creditors of the company, and their representatives, and of any judgment creditor of a shareholder; and every such shareholder, creditor or representative may make extracts therefrom.”
Source: Companies Act (Quebec), s. 106 · Checked 2026-11-10