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Keep the records
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Keep the society’s records whole and findable, for as long as the law asks, and let the people entitled to see them see them.
Keep the society’s records whole and findable, for as long as the law asks, and let the people entitled to see them see them. Binds: BC societies; the tax clock binds every Canadian organization.
The law’s own words
“A society must take reasonable precautions in preparing and keeping the records … so as to keep those records in a complete state, avoid loss or destruction of or damage to those records …”
BC Societies Act, s. 23(2) · Read it at BC Laws · Verified 2026-11-06
“A member of a society may, without charge, inspect a record the society is required to keep under section 20 (1).”
BC Societies Act, s. 24(1) · Read it at BC Laws · Verified 2026-11-06
“Every person required by this section to keep records and books of account shall retain … all other records and books of account … until the expiration of six years from the end of the last taxation year to which the records and books of account relate.”
Income Tax Act, s. 230(4) · Read it at Justice Laws · Verified 2026-11-06
“Every person required by this section to keep records who does so electronically shall retain them in an electronically readable format for the retention period referred to in subsection 230(4).”
Income Tax Act, s. 230(4.1) · Read it at Justice Laws · Verified 2026-11-07
Keep the corporation’s records whole and findable, for as long as the law asks, and let the people entitled to see them see them. Binds: Ontario not-for-profit corporations.
The law’s own words
“A corporation shall prepare and maintain records containing … accounting records adequate to enable the directors to ascertain the financial position of the corporation with reasonable accuracy on a quarterly basis …”
Ontario Not-for-Profit Corporations Act, s. 92(1) · Read it at Ontario · Verified 2026-11-08
“Subject to any other Act or rule of a taxing authority that requires a longer retention period, a corporation shall retain the accounting records referred to in clause (1) (i) for six years.”
Ontario Not-for-Profit Corporations Act, s. 92(3) · Read it at Ontario · Verified 2026-11-08
“A corporation shall keep the records described in clauses 92 (1) (a), (b), (c), (f), (g) and (h) at the corporation’s registered office or another place in Ontario designated by the directors.”
Ontario Not-for-Profit Corporations Act, s. 93(1) · Read it at Ontario · Verified 2026-11-08
“A member, a member’s attorney or legal representative and a creditor of a corporation may examine and, on payment of a reasonable fee, take extracts from the records referred to in clauses 92 (1) (a), (b), (c), (f), (g), (h) and (j) during the corporation’s regular office hours.”
Ontario Not-for-Profit Corporations Act, s. 95(1) · Read it at Ontario · Verified 2026-11-08
“A member of a corporation is entitled on request and free of charge to one copy of the articles and by-laws, including any amendments to them.”
Ontario Not-for-Profit Corporations Act, s. 95(2) · Read it at Ontario · Verified 2026-11-08
“If a corporation has been wound up … and is about to be dissolved, its documents and records and those of the liquidator may be disposed of, (a) as it by resolution directs in the case of a voluntary winding up; or (b) as the court directs in the case of a winding up under an order.”
Ontario Not-for-Profit Corporations Act, s. 165(1) · Read it at Ontario · Verified 2026-11-08
“After the expiration of five years after the date of the dissolution of the corporation, no responsibility rests on it or the liquidator, or anyone to whom the custody of the documents and records has been committed, by reason that the documents or records or any of them are not forthcoming to any person claiming to be interested in them.”
Ontario Not-for-Profit Corporations Act, s. 165(2) · Read it at Ontario · Verified 2026-11-08
Ontario Not-for-Profit Corporations Act, section 92.1
“A corporation shall prepare and maintain at its registered office a register of its ownership interests in land in Ontario.” “The register shall, (a) identify each property; and (b) show the date the corporation acquired the property and, if applicable, the date the corporation disposed of it.”
Source: Ontario Not-for-Profit Corporations Act, ss. 92.1(1), 92.1(2) · Checked 2026-11-10
Ontario Not-for-Profit Corporations Act, sections 93 and 94
“A corporation shall keep the records described in clauses 92 (1) (d), (e) and (i) at the corporation’s registered office or another place designated by the directors.” “Despite subsections (1) and (2), but subject to federal and Ontario tax statutes or any other Act, a corporation may keep all or any of its records described in subsection 92 (1) at a place outside Ontario if, (a) the records are available for inspection, by means of any technology, during regular office hours at the registered office; and (b) the corporation provides the technical assistance to facilitate an inspection of the records.” “The records described in subsection 92 (1) must be open to inspection by the directors during the corporation’s regular office hours.” “The corporation shall, at the request of any director, provide the director with any extract of the records free of charge.”
Source: Ontario Not-for-Profit Corporations Act, ss. 93(2), 93(3), 94(1), 94(2) · Checked 2026-11-10
Keep the corporation’s records whole and findable, at its registered office or another place in the province the directors designate — its articles and by-laws, the minutes and resolutions of its members and its directors, and its accounting records. The corporation guards them against loss, falsification and error. Binds: Newfoundland and Labrador corporations; the tax clock binds every Canadian organization.
The law’s own words
“A corporation shall prepare and maintain, at its registered office or at another place in the province designated by the directors, records containing (a) the articles and the by-laws, and all amendments to the articles and the by-laws, and a copy of a unanimous shareholder agreement; (b) minutes of meetings and resolutions of shareholders …”
Corporations Act (Newfoundland and Labrador), s. 36 · Read it at Newfoundland and Labrador · Verified 2026-11-11
“In addition to the records described in section 36, a corporation shall prepare and maintain adequate accounting records and records containing minutes of meetings and resolutions of the directors and a committee of directors.”
Corporations Act (Newfoundland and Labrador), s. 37(1) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“The records described in subsection (1) shall be kept at the registered office of the corporation or at another place in the province that the directors think appropriate and shall at reasonable times be open to inspection by the directors.”
Corporations Act (Newfoundland and Labrador), s. 37(2) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“A copy of a resolution referred to in subsection (1) shall be kept with the minutes of the proceedings of the directors or committee of directors.”
Corporations Act (Newfoundland and Labrador), s. 191(2) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“A corporation and its agents shall take reasonable precautions (a) to prevent loss or destruction of; (b) to prevent falsification of entries in; and (c) to facilitate detection and correction of inaccuracies in, the records required by this Act to be prepared and maintained.”
Corporations Act (Newfoundland and Labrador), s. 41 · Read it at Newfoundland and Labrador · Verified 2026-11-11
Corporations Act (Newfoundland and Labrador), section 37
“In addition to the records described in section 36, a corporation shall prepare and maintain adequate accounting records and records containing minutes of meetings and resolutions of the directors and a committee of directors.”
Source: House of Assembly — Corporations Act, RSNL 1990, c. C-36, s. 37 · Checked 2026-11-11
Corporations Act (Newfoundland and Labrador), sections 36 and 41
“A corporation shall prepare and maintain, at its registered office or at another place in the province designated by the directors, records containing (a) the articles and the by-laws, and all amendments to the articles and the by-laws, and a copy of a unanimous shareholder agreement; (b) minutes of meetings and resolutions of shareholders; (c) copies of all notices required by section 175 or 183; (d) a securities register complying with section 96; and (e) subject to subsection 45.2(7), a register of individuals with significant control over the corporation that complies with section 45.2.” “A corporation and its agents shall take reasonable precautions (a) to prevent loss or destruction of; (b) to prevent falsification of entries in; and (c) to facilitate detection and correction of inaccuracies in, the records required by this Act to be prepared and maintained.”
Source: House of Assembly — Corporations Act, RSNL 1990, c. C-36, ss. 36, 41 · Checked 2026-11-11
Keep the books the Act names — the letters patent and bylaws, and the members — and open them to the people entitled to look. Binds: Prince Edward Island companies without share capital (Part II of the Companies Act).
The law’s own words
“The following provisions of Part I apply to corporations to which this Part applies, namely: sections 3, 5, 6(a), 9, 10, 11, 12, 14-19, 20, 22, 28, 38, 50(a),(b) and (c), 52-54, 57, 61, 64, 67, 68, 70-75, 78 and 79.”
Companies Act (Prince Edward Island), s. 91(1) · Read it at Prince Edward Island · Verified 2026-11-08
“The company shall cause books to be kept by the secretary or by some other officer especially charged with the duty, wherein shall be kept recorded … a copy of the letters patent incorporating the company, or of any supplementary letters patent and of all bylaws thereof”
Companies Act (Prince Edward Island), s. 50(a) · Read it at Prince Edward Island · Verified 2026-11-08
“the names alphabetically arranged of all persons who are or have been shareholders”
Companies Act (Prince Edward Island), s. 50(b) · Read it at Prince Edward Island · Verified 2026-11-08
“the address and calling of every such person while such shareholder”
Companies Act (Prince Edward Island), s. 50(c) · Read it at Prince Edward Island · Verified 2026-11-08
“The books during reasonable business hours, shall be kept open for the inspection of shareholders and creditors of the company and their personal representatives, at the head office of the company, and every such shareholder, creditor, or personal representative, may make extracts therefrom.”
Companies Act (Prince Edward Island), s. 52(1) · Read it at Prince Edward Island · Verified 2026-11-08
“The books shall be prima facie evidence of all facts therein in any action or proceeding against the company or any shareholder.”
Companies Act (Prince Edward Island), s. 52(2) · Read it at Prince Edward Island · Verified 2026-11-11
“A copy of any bylaw of the company under its seal, and purporting to be signed by any authorized officer of the company, shall be received as prima facie evidence of such bylaw in all courts.”
Companies Act (Prince Edward Island), s. 38 · Read it at Prince Edward Island · Verified 2026-11-11
“The directors of every company who neglect to keep the books as aforesaid, and any director or officer who refuses to permit any person entitled thereto to inspect the books or make extracts therefrom, is guilty of an offence and liable on summary conviction to a fine not exceeding $50 and costs.”
Companies Act (Prince Edward Island), s. 53 · Read it at Prince Edward Island · Verified 2026-11-08
“A company shall at all times have a registered office in the province and shall notify the Director of the address of its registered office.”
Companies Act (Prince Edward Island), s. 67(1) · Read it at Prince Edward Island · Verified 2026-11-08
Companies Act (Prince Edward Island), sections 50 and 52
“The company shall cause books to be kept by the secretary or by some other officer especially charged with the duty, wherein shall be kept recorded … a copy of the letters patent incorporating the company, or of any supplementary letters patent and of all bylaws thereof” “The books during reasonable business hours, shall be kept open for the inspection of shareholders and creditors of the company and their personal representatives, at the head office of the company, and every such shareholder, creditor, or personal representative, may make extracts therefrom.” “The books shall be prima facie evidence of all facts therein in any action or proceeding against the company or any shareholder.”
Source: Companies Act (Prince Edward Island), ss. 50(a), 52(1), 52(2) · Checked 2026-11-11
Keep the society’s records whole — the register of its members above all — with the minutes and books its by-laws provide for, where they can be found. Binds: Nova Scotia societies.
The law’s own words
“Every society shall maintain a register of its members and shall enter therein the full names of the subscribers to the memorandum and the full name of every other person who is admitted as a member of the society …”
Nova Scotia Societies Act, s. 18 · Read it at Nova Scotia · Verified 2026-11-08
“Preparation and custody of minutes of proceedings of meetings of the society and of the directors and other books and records of the society.”
Nova Scotia Societies Act, Schedule B(9) · Read it at Nova Scotia · Verified 2026-11-08
Nova Scotia Societies Act, section 18
“Every society shall maintain a register of its members and shall enter therein the full names of the subscribers to the memorandum and the full name of every other person who is admitted as a member of the society …”
Source: Nova Scotia Legislature — Societies Act, RSNS 1989, c. 435, s. 18 · Checked 2026-11-08
Keep the books the Act names — the letters patent and by-laws, the members, the directors — and open them to the people entitled to look. Binds: New Brunswick companies without capital stock (Companies Act, s. 18).
The law’s own words
“The company shall cause books to be kept by the secretary, or by some other officer or agent specially charged with that duty, wherein shall be kept recorded (a) a copy of the letters patent incorporating the company … and of all by-laws of the company; … (g) the names, addresses and callings of all persons who are or have been directors of the company, with the several dates at which each became or ceased to be a director; (h) minutes of all meetings of shareholders, directors and executive committee.”
Companies Act (New Brunswick), s. 104 · Read it at New Brunswick · Verified 2026-11-11
“the company shall cause a list of its members to be kept in a book to be provided for that purpose, which shall be known as the company registry, and shall at all times during business hours be open to the inspection of all members of the company and the Director or his representative”
Companies Act (New Brunswick), s. 18(2)(c) · Read it at New Brunswick · Verified 2026-11-11
“Such books, with the exception of the minute books of the directors and executive committee, shall, during reasonable business hours of every day except Sundays and holidays, be kept open at the head office of the company … for the inspection of shareholders and creditors of the company and their personal representatives, and of any judgment creditor of a shareholder.”
Companies Act (New Brunswick), s. 106(1) · Read it at New Brunswick · Verified 2026-11-11
“The directors of every company that neglects to keep such book or books as aforesaid, and any director or officer who refuses to permit any person entitled thereto to inspect the books, or make extracts therefrom, shall forfeit and pay to the party aggrieved the sum of fifty dollars”
Companies Act (New Brunswick), s. 107 · Read it at New Brunswick · Verified 2026-11-11
“Every resolution or counterpart referred to in subsection (1) shall be kept with the minutes of the meetings of the proceedings of the directors or committee of directors.”
Companies Act (New Brunswick), s. 94.1(2) · Read it at New Brunswick · Verified 2026-11-11
“Every resolution or counterpart referred to in subsection (1) or (2) shall be kept with the minutes of the meetings of shareholders or members.”
Companies Act (New Brunswick), s. 103.1(3) · Read it at New Brunswick · Verified 2026-11-11
“The provisions of sections 104 to 110 inclusive are applicable to every company heretofore incorporated by letters patent or under any special or general Act, or that may hereafter be incorporated under this Act.”
Companies Act (New Brunswick), s. 111 · Read it at New Brunswick · Verified 2026-11-11
“All books required by this Act to be kept by the company are in any action, suit or proceedings against the company or against any shareholder prima facie evidence of all facts purporting to be thereby stated.”
Companies Act (New Brunswick), s. 128 · Read it at New Brunswick · Verified 2026-11-11
Companies Act (New Brunswick), sections 94.1, 103.1 and 128
“Every resolution or counterpart referred to in subsection (1) shall be kept with the minutes of the meetings of the proceedings of the directors or committee of directors.” “Every resolution or counterpart referred to in subsection (1) or (2) shall be kept with the minutes of the meetings of shareholders or members.” “All books required by this Act to be kept by the company are in any action, suit or proceedings against the company or against any shareholder prima facie evidence of all facts purporting to be thereby stated.”
Source: Companies Act (New Brunswick), ss. 94.1(2), 103.1(3), 128 · Checked 2026-11-11
Keep the corporation’s records at its registered office in Manitoba, or another place in Manitoba the directors name — the articles and by-laws, the minutes and resolutions, the register of directors, and adequate accounting records — where shareholders, creditors and the Director may examine them. Binds: Manitoba corporations under The Corporations Act.
The law’s own words
“A corporation shall also prepare, and maintain at its registered office or at another place in Manitoba designated by the directors, adequate accounting records and records containing minutes of meetings and resolutions of the directors and of any committee of directors.”
The Corporations Act (Manitoba), s. 20(2) · Read it at Manitoba · Verified 2026-11-08
“Shareholders and creditors of a corporation, their agents and legal representatives, and the Director may examine the records referred to in subsection 20(1) during the usual business hours of the corporation, and may take extracts therefrom free of charge and, where the corporation has made a distribution to the public, any other person may do so upon payment of a reasonable fee.”
The Corporations Act (Manitoba), s. 21(1) · Read it at Manitoba · Verified 2026-11-08
“A corporation shall at all times have a registered office in the place within Manitoba specified in its articles or in a special resolution under subsection (2).”
The Corporations Act (Manitoba), s. 19(1) · Read it at Manitoba · Verified 2026-11-08
The Corporations Act (Manitoba), section 20
“A corporation shall also prepare, and maintain at its registered office or at another place in Manitoba designated by the directors, adequate accounting records and records containing minutes of meetings and resolutions of the directors and of any committee of directors.”
Source: Manitoba Laws — The Corporations Act, CCSM c C225, s. 20 · Checked 2026-11-08
The Corporations Act (Manitoba), section 21
“Shareholders and creditors of a corporation, their agents and legal representatives, and the Director may examine the records referred to in subsection 20(1) during the usual business hours of the corporation, and may take extracts therefrom free of charge and, where the corporation has made a distribution to the public, any other person may do so upon payment of a reasonable fee.”
Source: Manitoba Laws — The Corporations Act, CCSM c C225, s. 21 · Checked 2026-11-08
The Corporations Act (Manitoba), section 19
“A corporation shall at all times have a registered office in the place within Manitoba specified in its articles or in a special resolution under subsection (2).” “A corporation shall send to the Director, within 15 days of any change in the location or address of its registered office, a notice of the change in the form the Director requires.”
Source: Manitoba Laws — The Corporations Act, CCSM c C225, s. 19 · Checked 2026-11-08
Keep the records the Act names — the articles and bylaws, the minutes, the registers, and adequate accounting records — and open them to the people entitled to look. Binds: Saskatchewan corporations under The Non-profit Corporations Act, 2022.
The law’s own words
“A corporation shall prepare and maintain, at its registered office or at any other place in Saskatchewan designated by the directors, records containing: (a) the articles and the bylaws, and all amendments …; (b) minutes of meetings and resolutions of members; (c) a notice of the directors and officers of the corporation …; (d) a securities register that complies with Part 6; and (e) a register of members entitled to vote …”
The Non-profit Corporations Act, 2022 (Saskatchewan), s. 4-2(1) · Read it at Publications Saskatchewan · Verified 2026-11-08
“In addition to the records described in subsection (1), a corporation shall prepare and maintain adequate accounting records and records containing minutes of meetings and resolutions of the directors and any committee.”
The Non-profit Corporations Act, 2022 (Saskatchewan), s. 4-2(2) · Read it at Publications Saskatchewan · Verified 2026-11-08
“The directors and members of a corporation and their agents and legal representatives, during the usual business hours of a corporation, may: (a) examine the records mentioned in subsection 4-2(1); and (b) make copies of the records mentioned in clause (a), free of charge.”
The Non-profit Corporations Act, 2022 (Saskatchewan), s. 4-3(1) · Read it at Publications Saskatchewan · Verified 2026-11-08
“A corporation and its agents shall, with respect to the registers and other records required by this Act to be prepared and maintained, take reasonable precautions to: (a) prevent loss or destruction of the registers and other records; (b) prevent falsification of entries in the registers and records; and (c) facilitate detection and correction of inaccuracies in the registers and other records.”
The Non-profit Corporations Act, 2022 (Saskatchewan), s. 4-4(2) · Read it at Publications Saskatchewan · Verified 2026-11-11
“The records described in subsection (2) must be kept at the registered office of the corporation or at any other place that the directors consider appropriate and must at all reasonable times be open to inspection by the directors.”
The Non-profit Corporations Act, 2022 (Saskatchewan), s. 4-2(4) · Read it at Publications Saskatchewan · Verified 2026-11-11
“If accounting records of a corporation are kept at a place outside Saskatchewan, accounting records adequate to enable the directors to ascertain the financial position of the corporation with reasonable accuracy on a quarterly basis must be kept at the registered office or at any other place in Saskatchewan designated by the directors.”
The Non-profit Corporations Act, 2022 (Saskatchewan), s. 4-2(5) · Read it at Publications Saskatchewan · Verified 2026-11-11
“A copy of every resolution mentioned in subsection (2) must be kept with the minutes of the proceedings of the directors or committee of directors.”
The Non-profit Corporations Act, 2022 (Saskatchewan), s. 9-17(3) · Read it at Publications Saskatchewan · Verified 2026-11-11
“A copy of every resolution mentioned in subsection (1) must be kept with the minutes of the meetings of members.”
The Non-profit Corporations Act, 2022 (Saskatchewan), s. 11-11(2) · Read it at Publications Saskatchewan · Verified 2026-11-11
“A person who has been granted custody of the records of a dissolved corporation remains liable to produce any records for 6 years following the date of its dissolution or until the expiry of any other shorter period that may be ordered pursuant to subsection 16-18(5).”
The Non-profit Corporations Act, 2022 (Saskatchewan), s. 16-20 · Read it at Publications Saskatchewan · Verified 2026-11-11
The Non-profit Corporations Act, 2022 (Saskatchewan), sections 4-4, 9-17 and 11-11
“A corporation and its agents shall, with respect to the registers and other records required by this Act to be prepared and maintained, take reasonable precautions to: (a) prevent loss or destruction of the registers and other records; (b) prevent falsification of entries in the registers and records; and (c) facilitate detection and correction of inaccuracies in the registers and other records.” “A copy of every resolution mentioned in subsection (2) must be kept with the minutes of the proceedings of the directors or committee of directors.” “A copy of every resolution mentioned in subsection (1) must be kept with the minutes of the meetings of members.”
Source: The Non-profit Corporations Act, 2022 (Saskatchewan), ss. 4-4(2), 9-17(3), 11-11(2) · Checked 2026-11-11
An Alberta society keeps a register of its members at its registered office in Alberta, where a member may inspect it, and its bylaws provide for the custody of its minutes, books and records. Binds: Alberta societies (Societies Act, RSA 2000, c S-14).
The law’s own words
“A society shall keep a register of its members containing the names of the applicants for incorporation and the name of every other person who is admitted as a member of the society, together with the following particulars of each person …”
Societies Act (Alberta), s. 36(1) · Read it at King’s Printer for Alberta · Verified 2026-11-11
“A society shall, on and after its date of registration, keep the register of its members at its registered office and shall, on each regular business day during not less than 2 regular business hours as determined by the society at a general meeting, permit a member of the society to inspect the register without payment of a fee.”
Societies Act (Alberta), s. 36(2) · Read it at King’s Printer for Alberta · Verified 2026-11-11
“the preparation and custody of minutes of proceedings of meetings of the society and of the directors, and other books and records of the society”
Societies Act (Alberta), s. 9(4) · Read it at King’s Printer for Alberta · Verified 2026-11-11
“Every society shall have a registered office in Alberta to which all communications and notices may be sent and at which all process may be served.”
Societies Act (Alberta), s. 24(1) · Read it at King’s Printer for Alberta · Verified 2026-11-11
A Yukon society keeps the records the Act names — its certificate and certified copies, its registers of directors and members, its minutes and resolutions, its financial statements and the accountant’s report — at its registered office in Yukon, open to inspection, kept whole and guarded against falsification. Binds: Yukon societies (Societies Act, SY 2018, c. 15).
The law’s own words
“A society must maintain a registered office in Yukon.”
Societies Act (Yukon), s. 20 · Read it at Yukon Legislation · Verified 2026-11-09
“A society must ensure that the records it is required to keep under section 22 are available for inspection at the society’s registered office.”
Societies Act (Yukon), s. 24(1) · Read it at Yukon Legislation · Verified 2026-11-09
“A society must take reasonable precautions in preparing and keeping the records that it is required to keep under section 22 so as to (a) keep those records in a complete state; (b) avoid loss or destruction of, or damage to, those records; (c) avoid falsification of entries made in those records; and (d) facilitate simple, reliable and prompt access to those records.”
Societies Act (Yukon), s. 25(2) · Read it at Yukon Legislation · Verified 2026-11-09
“Subject to section 27, a member of a society may, without charge, inspect a record that the society is required to keep under subsection 22(1).”
Societies Act (Yukon), s. 26(1) · Read it at Yukon Legislation · Verified 2026-11-09
“A person who has inspected the register of members of a society under this section must not use the information obtained from the inspection except in connection with (a) the requisition or calling of a general meeting under section 80; (b) a proposal under section 86; (c) the calling of a general meeting under subsection 153(2); (d) an effort to influence the voting of members; or (e) another matter relating to the affairs of the society.”
Societies Act (Yukon), s. 27(6) · Read it at Yukon Legislation · Verified 2026-11-09
“A person must not use contact information that the person obtains from an inspection or copying of a society’s register of directors referred to in paragraph 22(1)(e) except in connection with matters related to the activities or internal affairs of the society.”
Societies Act (Yukon), s. 28 · Read it at Yukon Legislation · Verified 2026-11-09
A Northwest Territories society’s bylaws provide for the preparation and custody of its minutes and its other books and records, and say when and where its members may inspect them. A member who asks is given a copy of the society’s application and bylaws. The society keeps an address in the Northwest Territories, and files notice of every change of it. Binds: Northwest Territories societies (Societies Act, R.S.N.W.T. 1988, c. S-11).
The law’s own words
“the preparation and custody of minutes of proceedings of meetings of the society and of the directors and other books and records of the society”
Societies Act (Northwest Territories), s. 5 · Read it at Government of the Northwest Territories · Verified 2026-11-08
“the time and place, if any, at which the books and records of the society may be inspected by its members”
Societies Act (Northwest Territories), s. 5 · Read it at Government of the Northwest Territories · Verified 2026-11-08
“At the request of a member, a society shall provide the member with a copy of its application and bylaws.”
Societies Act (Northwest Territories), s. 22 · Read it at Government of the Northwest Territories · Verified 2026-11-08
“Every society shall have an address in the Northwest Territories to which all communications and notices may be sent and at which all processes may be served.”
Societies Act (Northwest Territories), s. 19(1) · Read it at Government of the Northwest Territories · Verified 2026-11-08
“A society shall file with the Registrar notice of every change of address of the society.”
Societies Act (Northwest Territories), s. 19(2) · Read it at Government of the Northwest Territories · Verified 2026-11-08
Northwest Territories Societies Act, section 5
“the preparation and custody of minutes of proceedings of meetings of the society and of the directors and other books and records of the society” “the time and place, if any, at which the books and records of the society may be inspected by its members”
Source: Government of the Northwest Territories — Societies Act, R.S.N.W.T. 1988, c. S-11, s. 5 · Checked 2026-11-08
Northwest Territories Societies Act, section 22
“At the request of a member, a society shall provide the member with a copy of its application and bylaws.”
Source: Government of the Northwest Territories — Societies Act, R.S.N.W.T. 1988, c. S-11, s. 22 · Checked 2026-11-08
Northwest Territories Societies Act, section 19
“Every society shall have an address in the Northwest Territories to which all communications and notices may be sent and at which all processes may be served.” “A society shall file with the Registrar notice of every change of address of the society.”
Source: Government of the Northwest Territories — Societies Act, R.S.N.W.T. 1988, c. S-11, s. 19 · Checked 2026-11-08
The books stand at the head office in Québec: a copy of the constituting act and the by-laws, the receipts and disbursements, the financial transactions, the credits and liabilities, and the minutes of the members’ and the directors’ meetings. Every year a list of the duly qualified members is prepared, and each member may take communication of it. Binds: Quebec legal persons without share capital (Companies Act, CQLR c. C-38, Part III, carrying Part I’s books sections with it under s. 224).
The law’s own words
“a copy of the constituting act and of the by-laws of the company”
Companies Act (Quebec), s. 104 · Read it at LégisQuébec · Verified 2026-11-09
“its receipts and disbursements and the matters to which each of them relates”
Companies Act (Quebec), s. 107 · Read it at LégisQuébec · Verified 2026-11-09
“the minutes of the meetings of its shareholders and of its directors and of the votes taken at such meetings”
Companies Act (Quebec), s. 107 · Read it at LégisQuébec · Verified 2026-11-09
“The books and registers mentioned in sections 104 and 105 shall, during reasonable business hours of every day, except Sundays and holidays, be kept open at the head office or chief place of business of the company, for the inspection of holders of preferred or common shares and creditors of the company, and their representatives, and of any judgment creditor of a shareholder; and every such shareholder, creditor or representative may make extracts therefrom.”
Companies Act (Quebec), s. 106 · Read it at LégisQuébec · Verified 2026-11-10
“A resolution in writing, signed by all the directors entitled to vote on that resolution at a meeting of the board of directors, is as valid as if it had been passed at a meeting. A copy of every resolution shall be kept with the minutes of the proceedings of the board of directors.”
Companies Act (Quebec), s. 89.3 · Read it at LégisQuébec · Verified 2026-11-10
“Resolutions in writing signed by all the persons qualified to vote at a meeting are as valid as if passed at a meeting of the board of directors, at a general meeting or at a meeting of any other organ. A copy of the resolutions is kept with the minutes of proceedings or the equivalent.”
Act respecting the Civil Code of Québec (S.Q. 1991, c. 64) — Civil Code of Québec, art. 354 · Read it at LégisQuébec · Verified 2026-11-10
“Every year a list shall be prepared of the duly qualified members of the legal person, and each of them shall be entitled to take communication thereof.”
Companies Act (Quebec), s. 223 · Read it at LégisQuébec · Verified 2026-11-09
“Il doit être préparé annuellement une liste des membres de la personne morale et chacun d’eux a droit d’en prendre connaissance.”
Loi sur les compagnies (Companies Act) (Québec), art. 223 · Read it at LégisQuébec · Verified 2026-11-09
Companies Act (Quebec), section 106
“The books and registers mentioned in sections 104 and 105 shall, during reasonable business hours of every day, except Sundays and holidays, be kept open at the head office or chief place of business of the company, for the inspection of holders of preferred or common shares and creditors of the company, and their representatives, and of any judgment creditor of a shareholder; and every such shareholder, creditor or representative may make extracts therefrom.”
Source: Companies Act (Quebec), s. 106 · Checked 2026-11-10