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Keep the records
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New Brunswick stands fully covered: its own filings and guidance stand in the books beside the federal ones.
Keep the society’s records whole and findable, for as long as the law asks, and let the people entitled to see them see them.
Keep the books the Act names — the letters patent and by-laws, the members, the directors — and open them to the people entitled to look. Binds: New Brunswick companies without capital stock (Companies Act, s. 18).
The law’s own words
“The company shall cause books to be kept by the secretary, or by some other officer or agent specially charged with that duty, wherein shall be kept recorded (a) a copy of the letters patent incorporating the company … and of all by-laws of the company; … (g) the names, addresses and callings of all persons who are or have been directors of the company, with the several dates at which each became or ceased to be a director; (h) minutes of all meetings of shareholders, directors and executive committee.”
Companies Act (New Brunswick), s. 104 · Read it at New Brunswick · Verified 2026-11-11
“the company shall cause a list of its members to be kept in a book to be provided for that purpose, which shall be known as the company registry, and shall at all times during business hours be open to the inspection of all members of the company and the Director or his representative”
Companies Act (New Brunswick), s. 18(2)(c) · Read it at New Brunswick · Verified 2026-11-11
“Such books, with the exception of the minute books of the directors and executive committee, shall, during reasonable business hours of every day except Sundays and holidays, be kept open at the head office of the company … for the inspection of shareholders and creditors of the company and their personal representatives, and of any judgment creditor of a shareholder.”
Companies Act (New Brunswick), s. 106(1) · Read it at New Brunswick · Verified 2026-11-11
“The directors of every company that neglects to keep such book or books as aforesaid, and any director or officer who refuses to permit any person entitled thereto to inspect the books, or make extracts therefrom, shall forfeit and pay to the party aggrieved the sum of fifty dollars”
Companies Act (New Brunswick), s. 107 · Read it at New Brunswick · Verified 2026-11-11
“Every resolution or counterpart referred to in subsection (1) shall be kept with the minutes of the meetings of the proceedings of the directors or committee of directors.”
Companies Act (New Brunswick), s. 94.1(2) · Read it at New Brunswick · Verified 2026-11-11
“Every resolution or counterpart referred to in subsection (1) or (2) shall be kept with the minutes of the meetings of shareholders or members.”
Companies Act (New Brunswick), s. 103.1(3) · Read it at New Brunswick · Verified 2026-11-11
“The provisions of sections 104 to 110 inclusive are applicable to every company heretofore incorporated by letters patent or under any special or general Act, or that may hereafter be incorporated under this Act.”
Companies Act (New Brunswick), s. 111 · Read it at New Brunswick · Verified 2026-11-11
“All books required by this Act to be kept by the company are in any action, suit or proceedings against the company or against any shareholder prima facie evidence of all facts purporting to be thereby stated.”
Companies Act (New Brunswick), s. 128 · Read it at New Brunswick · Verified 2026-11-11
Companies Act (New Brunswick), sections 94.1, 103.1 and 128
“Every resolution or counterpart referred to in subsection (1) shall be kept with the minutes of the meetings of the proceedings of the directors or committee of directors.” “Every resolution or counterpart referred to in subsection (1) or (2) shall be kept with the minutes of the meetings of shareholders or members.” “All books required by this Act to be kept by the company are in any action, suit or proceedings against the company or against any shareholder prima facie evidence of all facts purporting to be thereby stated.”
Source: Companies Act (New Brunswick), ss. 94.1(2), 103.1(3), 128 · Checked 2026-11-11