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Keep the records
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Newfoundland and Labrador stands fully covered: its own filings and guidance stand in the books beside the federal ones.
Keep the society’s records whole and findable, for as long as the law asks, and let the people entitled to see them see them.
Keep the corporation’s records whole and findable, at its registered office or another place in the province the directors designate — its articles and by-laws, the minutes and resolutions of its members and its directors, and its accounting records. The corporation guards them against loss, falsification and error. Binds: Newfoundland and Labrador corporations; the tax clock binds every Canadian organization.
The law’s own words
“A corporation shall prepare and maintain, at its registered office or at another place in the province designated by the directors, records containing (a) the articles and the by-laws, and all amendments to the articles and the by-laws, and a copy of a unanimous shareholder agreement; (b) minutes of meetings and resolutions of shareholders …”
Corporations Act (Newfoundland and Labrador), s. 36 · Read it at Newfoundland and Labrador · Verified 2026-11-11
“In addition to the records described in section 36, a corporation shall prepare and maintain adequate accounting records and records containing minutes of meetings and resolutions of the directors and a committee of directors.”
Corporations Act (Newfoundland and Labrador), s. 37(1) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“The records described in subsection (1) shall be kept at the registered office of the corporation or at another place in the province that the directors think appropriate and shall at reasonable times be open to inspection by the directors.”
Corporations Act (Newfoundland and Labrador), s. 37(2) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“A copy of a resolution referred to in subsection (1) shall be kept with the minutes of the proceedings of the directors or committee of directors.”
Corporations Act (Newfoundland and Labrador), s. 191(2) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“A corporation and its agents shall take reasonable precautions (a) to prevent loss or destruction of; (b) to prevent falsification of entries in; and (c) to facilitate detection and correction of inaccuracies in, the records required by this Act to be prepared and maintained.”
Corporations Act (Newfoundland and Labrador), s. 41 · Read it at Newfoundland and Labrador · Verified 2026-11-11
Corporations Act (Newfoundland and Labrador), section 37
“In addition to the records described in section 36, a corporation shall prepare and maintain adequate accounting records and records containing minutes of meetings and resolutions of the directors and a committee of directors.”
Source: House of Assembly — Corporations Act, RSNL 1990, c. C-36, s. 37 · Checked 2026-11-11
Corporations Act (Newfoundland and Labrador), sections 36 and 41
“A corporation shall prepare and maintain, at its registered office or at another place in the province designated by the directors, records containing (a) the articles and the by-laws, and all amendments to the articles and the by-laws, and a copy of a unanimous shareholder agreement; (b) minutes of meetings and resolutions of shareholders; (c) copies of all notices required by section 175 or 183; (d) a securities register complying with section 96; and (e) subject to subsection 45.2(7), a register of individuals with significant control over the corporation that complies with section 45.2.” “A corporation and its agents shall take reasonable precautions (a) to prevent loss or destruction of; (b) to prevent falsification of entries in; and (c) to facilitate detection and correction of inaccuracies in, the records required by this Act to be prepared and maintained.”
Source: House of Assembly — Corporations Act, RSNL 1990, c. C-36, ss. 36, 41 · Checked 2026-11-11