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Show the members the figures
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Newfoundland and Labrador stands fully covered: its own filings and guidance stand in the books beside the federal ones.
The directors approve the statements, and the members see them at the annual meeting — including what directors were paid.
The directors call the annual meeting inside fifteen months of the last, give 21 to 50 days’ notice of every meeting, and send the meeting documents to each member 21 days ahead. The directors approve the statements, and the members see them at the annual meeting, with the auditor’s report. Members may examine the corporation’s records in business hours, free of charge. Binds: Newfoundland and Labrador corporations.
The law’s own words
“The directors of a corporation (a) shall call an annual meeting of shareholders not later than 18 months after the corporation comes into existence and subsequently not later than 15 months after holding the last preceding annual meeting; and (b) may at any time call a special meeting of shareholders.”
Corporations Act (Newfoundland and Labrador), s. 217 · Read it at Newfoundland and Labrador · Verified 2026-11-11
“Notice of the time and place of a meeting of shareholders shall be sent not less than 21 days nor more than 50 days before the meeting (a) to each shareholder entitled to vote at the meeting; (b) to each director; and (c) to the auditor of the corporation.”
Corporations Act (Newfoundland and Labrador), s. 221(1) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“Notice of a meeting of shareholders at which special business is to be transacted shall state (a) the nature of that business in sufficient detail to permit the shareholder to form a reasonable judgment on it; and (b) the text of a special resolution to be submitted to the meeting.”
Corporations Act (Newfoundland and Labrador), s. 222(2) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“The directors of a corporation shall place before the shareholders at an annual meeting (a) comparative financial statements, as prescribed … (b) the report of the auditor …”
Corporations Act (Newfoundland and Labrador), s. 258(1) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“A corporation shall, not less than 21 days before each annual meeting of shareholders or before the signing of a resolution under paragraph 240(1)(b) instead of the annual meeting, send a copy of the documents referred to in section 258 to each shareholder except a shareholder who has informed the corporation in writing that he or she does not want a copy of those documents.”
Corporations Act (Newfoundland and Labrador), s. 262 · Read it at Newfoundland and Labrador · Verified 2026-11-11
“Each member of each class of members has 1 vote.”
Corporations Act (Newfoundland and Labrador), s. 426(1) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“Shareholders and creditors of a corporation, their agents and legal representatives and the registrar may examine the records referred to in section 36 during the usual business hours of the corporation, and may take extracts from the records, free of charge …”
Corporations Act (Newfoundland and Labrador), s. 42(1) · Read it at Newfoundland and Labrador · Verified 2026-11-11
“A shareholder of a corporation is entitled upon request and without charge to 1 copy of the articles and by-laws and of a unanimous shareholder agreement.”
Corporations Act (Newfoundland and Labrador), s. 42(2) · Read it at Newfoundland and Labrador · Verified 2026-11-11
Corporations Act (Newfoundland and Labrador), section 217
“The directors of a corporation (a) shall call an annual meeting of shareholders not later than 18 months after the corporation comes into existence and subsequently not later than 15 months after holding the last preceding annual meeting; and (b) may at any time call a special meeting of shareholders.”
Source: House of Assembly — Corporations Act, RSNL 1990, c. C-36, s. 217 · Checked 2026-11-11
Corporations Act (Newfoundland and Labrador), sections 258 and 261
“The directors of a corporation shall place before the shareholders at an annual meeting (a) comparative financial statements, as prescribed, relating separately to (i) the period that began on the date the corporation came into existence and ended not more than 6 months before the annual meeting or, where the corporation has completed a financial year, the period that began immediately after the end of the last completed financial year and ended not more than 6 months before the annual meeting, and (ii) the immediately preceding financial year; (b) the report of the auditor; and (c) further information respecting the financial position of the corporation and the results of its operations required by the articles, the by-laws or a unanimous shareholder agreement.” “The directors of a corporation shall approve the financial statements referred to in section 258 and the approval shall be evidenced by the signature of 1 or more directors.”
Source: House of Assembly — Corporations Act, RSNL 1990, c. C-36, ss. 258, 261 · Checked 2026-11-11
Corporations Act (Newfoundland and Labrador), sections 265 and 266
“Shareholders of a corporation shall, by ordinary resolution, at the 1st annual meeting of shareholders and at each succeeding annual meeting, appoint an auditor to hold office until the close of the next annual meeting.” “Notwithstanding section 265, the shareholders of a corporation other than a corporation mentioned in subsection 263(1) may resolve not to appoint an auditor.” “A resolution under subsection (1) is valid only until the next succeeding annual meeting of shareholders.” “A resolution under subsection (1) is not valid unless it is consented to by all the shareholders, including shareholders not otherwise entitled to vote.”
Source: House of Assembly — Corporations Act, RSNL 1990, c. C-36, ss. 265, 266 · Checked 2026-11-11