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Fixing a wrong entry

Nothing posted is ever edited. A wrong entry is undone whole, and the right one stands beside it.

Nothing is edited

A posted entry never changes. That rule is what lets the board trust last month’s figures next year. A mistake is not rubbed out: it is undone by a second entry that reverses the first. The right entry is recorded beside the two.

The journal keeps all three, so anyone can follow what happened and why.

Reversing the entry

Open the entry on the Journal page and choose to reverse it. The reversal is written for you: every line of the original stands flipped, debit for credit, dated the day you make it. Say the reason in its note.

A reversal undoes the whole entry and nothing else. There is no reversing half an entry.

Recording it right

Then record the entry as it should have stood: the right account, the right fund and the right amount, on the page the job is done on. Link the two in words — the new entry’s note names the entry it corrects.

The three read as one story: what was written, that it was wrong and what stands now.

When money comes back

Money that comes back is not a fix. A buyer brings a ticket back. A shop pays back too much. The first record was right, and the money moving back is a new fact of its own.

Record it as a refund, against the first payment, from that entry’s page in the Journal. The tax follows the first sale: tax the society hands back is no longer held for the government.

In a locked month

A wrong entry can stand in a locked month. The fix does not go into that month — the month stays as it was locked. The reversal and the right entry are dated in the month that stands open now. Their notes name the month they fix.

The locked month’s figures stay as they were given out. The fix stands in the open, where all can see it.