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The monthly routine

The whole job, once a month, in six steps — and what the lock at the end does.

The six steps

Bring the month’s statement in. Match its lines, and record what is missing. Reconcile, so the books and the bank agree. Answer the month’s questions. Clear anything the forecasts raise. Then lock the month.

The home screen and the Routine page walk the steps in order. Each step reads its state from the books.

The month’s questions

Four questions, each about exact entries. Did each spend from a restricted fund fit its giver’s purpose? What stands open more than 60 days, and is it still owed?

Does one account hold so much of the month that unlike things may be gathering in it? Do the entries at the month’s first and last days belong to this month? A “Not sure” is kept. It becomes a question for the accountant on the next pack.

The lock

Locking is the society’s own act. A locked month takes no new entries, so a statement given to the board still matches the books later. A mistake in a locked month is fixed in an open month. The new entry says which month it fixes.

A month can be unlocked from Settings, with a written reason that stays in the record. Reports for the month carry that fact from then on.